New Users - Best Practice Notes for Using Centrally Managed Windows Desktops

Just a few points to note when using the Centrally Managed Windows Desktops.

Save data that you wish to keep to your H: drive or My Documents folder. Do not be tempted to save data directly to your desktop as it is designed for storing shortcuts to your data. If you store data on your desktop  then your logon and logoff time will increase and you will likely experience windows profile corruption which could stop you logging in altogether.

Profile Definition -

Please do not save data directly on your systems as this will be lost if your system fails for some reason ( Link to Data Loss Prevention ). If you have a requirement for group or DAQ storage then please consult the following URL ( Link to Windows Data Storage ). We have found that a number of users have stored data on their desktop system and then they have lost months of work because they do not have a backup of their data. So it is much better to store data on Centrally Managed File Servers.

When you log into Physics you will have a H: drive mapped to your home area on the allocated storage area for your sub-department. This area is for your user documents and data that you need to keep. It isn’t an area that should be used for storing your MP3 collection. It should also not be used for backing up your laptop system files.

There is a history of logging in locally to the departments Centrally Managed Windows desktops but this is now actively discouraged. Admin rights on Centrally Managed windows systems are only being allowed in special circumstances. If you believe you need admin rights on a Centrally Managed Windows desktop then please email detailing your requirements or discuss them  with your local IT support staff ( link to east & West site staff )

Please do not reload your desktop with another operating system. This creates additional work for IT support staff and can expose the Physics network to operating system vulnerabilities which can cause significant network service interruption to the rest of the Physics department. There have been a number of occasions where a vulnerability in an application has been exploited and caused the Oxford University campus network to be overloaded which resulted in the Physics connection to OUCS being disabled. If you would like to run another Operating System then please contact your local IT Staff officer to arrange the reloading of your allocated desktop.